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Accounting

The Accounting section is a new feature in the Admin Panel designed to help manage vendor billing and ACH payments. It contains two subpages:

  • QuickBooks
  • Build ACH Payment

QuickBooks (For QuickBooks Users Only)

The QuickBooks tab enables Admins to create and manage vendor bills directly through the platform. This functionality is available only after connecting eComNow to QuickBooks.

Accessing QuickBooks Accounting

  • Log in to the Admin Portal.
  • Navigate to Accounting > QuickBooks in the left navigation pane.
  • Tabs Available
  • Add a Single Bill
  • Upload Bill(s) via CSV

➕ Add a Single Bill
Use this tab to manually create individual vendor bills.

Steps to Create a Single Vendor Bill:

  • Order No.: Enter the eComNow order number the bill is associated with.
  • Bill No.: Provide a unique bill number (random).
  • Line Items: A bill must include at least one line item. Two line item types are supported:
  • PRODUCT: Requires SKU, quantity, and unit price.
  • SHIPPING: Requires only the amount.
  • Invoice Attachment: You may upload an invoice file, which will also be pushed to QuickBooks.
    Once all required information is added, click Save to validate and create the bill.
    If the vendor does not yet exist in QuickBooks, the system will automatically create the vendor before adding the bill.

Upload Bill(s) via CSV

Upload a CSV file to create multiple bills at once.

Steps: * Select the vendor from the dropdown. * Click Choose CSV File and attach your CSV. * Download the sample template provided and replace the sample rows with your own data. * Click Upload

To attach invoices for each bill, see the section below.

  • 📎 Upload Multiple Invoices
  • To attach multiple invoice files:
    Upload the invoice files to the system.
    In the CSV file (used for bill uploads), include the filename of each corresponding invoice in its respective row.
    The system will automatically associate uploaded invoices to each bill using the filenames provided.

Build ACH Payment

The Build ACH Payment section enables the platform admin to initiate and process commission payments to Resellers via ACH.

How to Make an ACH Payment

  • Log into the Admin Portal.
  • Navigate to Accounting > Build ACH Payment.
  • Select Group By (e.g., Reseller).
  • Set the Cut-Off Date to define the transaction timeframe.
  • Click Report to generate the ACH batch list.
  • Review commission amounts listed for each Reseller.
  • Select validated entries using the checkboxes.
  • Click Save Batch to initiate payment processing.

Note: You can monitor batch progress and view reports under the Reports section after initiating the payment.